Friday, January 12, 2018

SnoBowl Bike Trails RFP

It's finally happening!  After what seems like FOREVER, we have final approval from the folks at the Recreation Trails Program to fund our mountain bike trails project up at the SnoBowl!

Here is the RFP for the project.  Contact me if you'd like me to e-mail you a .kmz.


The Elko SnoBowl Foundation, a 501(c)3 organization, (the “SnoBowl”) invites all interested and qualified persons or firms capable of providing the listed Scope of Work to submit bids for the completion of an approximately 9.15 mile singletrack mountain bike loop trail system. Completed bids must be received by the SnoBowl prior to bid opening.  Mail or deliver bids to Elko SnoBowl Foundation, PO Box 281267, Lamoille, NV  89828.  The bid-opening will occur at 2:00, Friday, February 23rd, 2018, at the Elko BLM office.

The Elko SnoBowl Foundation has acquired grant funding from the Federal Recreational Trails Program (“RTP”)  to build a new natural surface, purpose-built, singletrack mountain bike trail loop system at the SnoBowl Ski & Bike Park in Elko, Nevada  (hereinafter referred to as the “Project”). The Trail will commence at the ski base area of the Elko SnoBowl, and will feature a stacked loop system on the west and southeast aspects of the SnoBowl property.  While this is to be a cross-country mountain bike trail, the SnoBowl will also in future provide weekly lift-served trail access to riders. This will be the only constructed mountain-bike specific singletrack trail in the region and it should be designed in anticipation that it will eventually (with future undetermined funding) serve as the heart of a trail system connecting the SnoBowl with the Elko city limits. The SnoBowl desires to purchase the services of a professional trail building contractor (the “Contractor”) to build the Project, the build to commence in spring, 2018, with a completion date of no later than November 1, 2019.  Contractors able to complete the project before December 31, 2018 will receive special consideration in the bid process. 

It cannot be more strongly emphasized that this project is for purpose-built natural surface singletrack mountain bike trail. Desired characteristics include: cambered trail surfaces, insloped turns, rolling terrain, incorporation of native rock features, novice-friendly switchbacks and seamless transitions between trail types.

The following preliminary work has been completed: a flag line has been established which generally marks the Trail corridor; archaeological clearance of a 100’ corridor centered on the flag line has been completed, and a grant agreement has been signed by the SnoBowl and RTP administrators.  Approximately one mile of frontside trail has been completed by community volunteers, and a second mile of frontside trail has been started. Cooperation has been committed by local businesses and community groups to provide material support for the project. 

Contractors are asked to outline strategies for and professional experience in meeting the following general specifications:

1. Federal Grant Requirements.
Because funding for the Project relies upon federal grants, Contractor must demonstrate a thorough understanding of the requirements of Federal grant agreements related to Project Work and agree to make every reasonable effort to abide by said requirements.

2. Suggested Site Visit (“Walk Through”).
The Project will be built on terrain with slopes averaging 15-30 degrees with specific soil and drainage characteristics.  While it is not a requirement to bid, it is suggested that any Contractor who wishes to submit a bid for the construction of the Project should complete a Walk Through of the Trail location sufficient to gain a general understanding of the area’s terrain, general topography, rock and soil types.  Ignorance of building conditions related to the natural conditions in the trail location will not be considered in any requests for waivers or changes to Scope of Work.

3.  Coordination with Community Groups
A significant portion of grant match for the Project consists of a series of at least eight scheduled community build days.  Community volunteers will consist of a mixture of experienced volunteer trail builders and new trail volunteers.  The SnoBowl will coordinate these build days with the Contractor, and the Contractor will provide appropriate supervision and, if needed, training to volunteer crews.  A SnoBowl representative will be onsite for all build days to serve as volunteer coordinator/crew lead.  Please note that, while community groups can and do provide significant manpower for the build, Contractor should not anticipate that volunteer crews provide all or a majority of needed hand work for the Project.

4. General guidelines for trail design.
A. Desired characteristics include: cambered trail surfaces, insloped turns, rolling terrain, incorporation of native rock features, and seamless transitions between trail types.  All trail tread, rock-armoring, switchbacks, and all other features should be built to best industry standards.

B.  Treadway shall be a minimum of 24” and wider where necessary.  Because of the ongoing trespass by ATV users in the Elko area, use of trail building machines with a tread wider than 30” is discouraged.  Please include the tread width of any machines anticipated to be used for the Project.

C.  Because of the lack of available mountain biking trail in the region, and because of the topographical features of the land it is being built upon, the trail will largely be designed for riders at a beginner skill level with some short intermediate sections as needed. There may be opportunities to build advanced “opt-in features” if funding is available.

D. A flag line has been established and GPS of the route completed. There is a 50’ buffer to each side of the flag line for Contractor’s preference in building the trail.

E.  Specific trail design features to discourage trespass by ATV/OHV users will be critical to the long-term success of the Project.

5. Qualifications and Selection Criteria.
The SnoBowl will consider the status and capability of the bidder along with responsiveness to the bid requirements in its analysis of which is the lowest responsible bidder. The SnoBowl will use a points system to aid in its selection of the winning bid, the parameters of which is outlined below:

A. Company Profile. The bidder may receive up to 150 points for demonstrating its capability to complete the work and its status as a reliable contractor. The bidder should be a member of the Professional Trail Builders Association (PTBA) or equivalent and should demonstrate stability of its business. Civil or criminal judgments against the bidder or financial weakness which would affect the bidder’s performance or ability to complete projects will negatively affect this rating.

B. Relevant Experience with Similar Projects. The bidder may receive up to 250 points for demonstrating experience in building natural surface mountain bike trail in similar conditions as those existing in the Project location. The contractor should submit a portfolio of at least three, and up to six, projects of a similar nature to this project, completed within the last five years and preferably completed in similar terrain.  Please include contact information for project clients.

C. Project Details and Work Plan. The bidder may receive up to 300 points for the demonstrated ability to comply with the specifications in this RFP and how well the work plan suits the needs of the SnoBowl. Contractors able to complete the project by December 31, 2018 will receive an additional 100 points.

D. Cost. The bidder with the lowest total cost shall receive 300 points. All other bidders shall receive cost-based points based on the following formula:

Lowest proposed cost total
points awarded
Bidder’s proposed cost total

1. Business Registration. Any Contractor which is a Nevada business must be currently registered with the Nevada Secretary of State.

2. Performance and Payment Bonds. Formal, notarized performance and payment bonds issued by an insurance or surety company are required for the Project and must be provided upon execution of the contract.

3. Worker’s Compensation. The Contractor must certify that it is in compliance with Nevada statutes regarding Worker’s Compensation insurance.

 4. Commercial General Liability Coverage. The contractor shall carry Commercial General Liability  Insurance of $1 million/occurrence, $2 million/aggregate, and shall furnish a certificate listing the SnoBowl, the City of Elko and its partners as additional insureds upon execution of the contract. The certificate shall show the type, amount, class of operations covered, effective dates, and dates of expirations of policies.

5.  Contractor must have a valid and current Nevada Contractor’s License at the time of contract execution.

6. Invasive Species Prevention. Active steps to prevent or limit the introduction, establishment, and spread of invasive species are required during contracted work. The contractor shall prevent invasive species from entering into or spreading within project site by cleaning equipment prior to arrival. If the equipment, vehicles, gear, or clothing arrives at the project site with soil, aggregate material, mulch, vegetation (including seeds) or animals, it shall be cleaned by contractor furnished tool or equipment (brush/broom, compressed air or pressure washer) at the staging area. The contractor shall dispose of material cleaned from equipment and clothing at a location determined by the SnoBowl. If the material cannot be disposed of onsite, secure material prior to transport (sealed container, covered truck, or wrap with tarp) and legally dispose of offsite.

7. SnoBowl reserves the right to reject any or all bids. Low bid will not be the only consideration for award.

8. The warranty period is one year from the date of acceptance by the SnoBowl.

The following is general information to assist contractors in their understanding of the geological and biological conditions of the trail building location.

The SnoBowl Trail Project shall be constructed on a 640-ac section of land owned by the City of Elko that serves as a community ski hill in the winter.  The section is bisected by a 7500’ ridge, and the trailhead is at the SnoBowl ski base at approximately 6500’ on the east side of the ridge.  Two trails climb from the base area over the ridge to a series of stacked loops on the western side of the ridge.  A connector trail links the top of the SnoBowl ski lift to the trail system. 

The trail traverses soil in the Sumine-Cleavage-Cleavage, very cobbly association group.  Slopes range from 15-30 degrees, with mean annual precipitation approximately 7-15”.  The soil surface is a very gravelly loam, well drained, with a gravelly clay loam layer from 6” – 29”.  There is limiting bedrock averaging 20” – 39”in depth.  Rock outcroppings are scattered throughout and are composed of a gravelly composite.   Depositions of faceted loose rocks 6” – 18” in size dot the hillsides.

There are numerous small springs in the area, and the trail crosses several very ephemeral small streams. 

The typical plant community is a mix of grasses and forbs, with intermittent small sagebrush.  Short, tundra-type plants populate the ridgetops.  A portion of the subject parcel burned a decade ago, and there has been a significant cheatgrass incursion in the burn area.

The Elko SnoBowl is approximately five miles north of the city of Elko, NV, on North 5th Street.
Please see attached map for trail layout and topography.

PROJECT CONTACT:        Sue Kennedy, Elko SnoBowl Foundation (775) 934-4466